Understanding the Purpose of an Initial Evaluation
An initial special education evaluation is the first step in determining whether your child qualifies for special education services. This evaluation assesses your child's unique needs and identifies the appropriate supports and services. Understanding this process can help you advocate effectively for your child.
Why Request in Writing?
Requesting an evaluation in writing creates a formal record of your request, which can be important if there are delays or disputes. A written request also ensures clarity, as it details exactly what you are asking for and when you made the request.
What to Include in Your Request
When writing your request, include your child's full name, date of birth, and current grade. Clearly state that you are requesting an initial special education evaluation. You should also mention any specific concerns you have about your child's learning or behavior and any relevant medical or psychological information.
Be sure to include your contact information and request a written response from the school. This will help ensure that your request is acknowledged and processed in a timely manner.
How to Format Your Request
Your request should be clear and concise. Begin with a formal greeting, such as 'Dear [Principal's Name],' followed by a brief introduction of who you are and your relationship to the child. Use bullet points to list specific concerns or observations if necessary, and conclude with a polite request for a meeting to discuss the evaluation process.
Sending Your Request
Send your written request to the school principal or the special education coordinator. It is advisable to send it via certified mail or email with a read receipt to ensure there is a record of when the school received your request.
Following Up on Your Request
If you do not receive a response within a reasonable timeframe, follow up with the school. Refer to your original request and ask for an update. It's important to keep a copy of all correspondence for your records.
Remember that timelines for responding to evaluation requests can vary by state, so check your state's procedural safeguards notice for specific information.
Practical tips
- Include specific examples of your child's struggles in your request.
- Request a meeting to discuss the evaluation process after submitting your request.
- Keep a copy of your request and any correspondence for your records.
- Send your request via certified mail or email with a read receipt.
- Follow up with the school if you do not receive a timely response.
Common mistakes to avoid
- Failing to include specific concerns or examples in the request.
- Not keeping a copy of the request for personal records.
- Sending the request to the wrong school official.
- Not following up if there is no response from the school.
Frequently asked questions
- How soon should I expect a response to my request?
- Response times vary by state. Check your state's procedural safeguards notice for specific timelines.
- Can I request an evaluation verbally?
- While you can request verbally, a written request is recommended for documentation purposes.
- What if the school denies my request for an evaluation?
- If denied, the school must provide a written explanation. You can challenge this decision through a due process hearing or mediation.
- Do I need to provide medical records with my request?
- You don't need to provide medical records initially, but mentioning any relevant information can be helpful.
- Who should I address my request to?
- Address your request to the school principal or the special education coordinator.